16 July Minutes

July 2016 Minutes

Board of Directors Meeting


Mission: Drug Free Johnson County is a volunteer organization dedicated to serving as a catalyst for preventing, treating and reducing the negative effects of substance abuse by youth and adults in Johnson County.


Attendees:  Rick Hughes, Judy Duncan, Jim Hoeing, Karen Fitzgerald, Mike Denton, Amy Chandler, Kendee Kolp, Michelle McMahon, Amy Schoettmer, Dustin Burton, Pete Ketchum, Abby Hamilton, Susan Sahm, Erica Garrity, Aaron Hagist


  1. Call to Order: Rick Hughes called the meeting to order at 1134 hours.
  2. Introductions were made by all in attendance.
  3. Rick Hughes gave all members the opportunity to review the May minutes. Michelle McMahon stated that he name was spelled incorrectly on the attendee list.  No other amendments were suggested.  Kendee Kolp made a motion to approve the minutes, correcting the spelling error.  Judy Duncan seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
  4. Jim Hoeing provided the coordinator’s report:
    1. Jim Hoeing reported the May income as $6,773.56 and the June income as $7,593.46. This brings the yearly income to $53,894.60.  The monthly income has dropped over the last couple of months, though it is still above last year’s numbers.
    2. Jim Hoeing discussed the Quick Response Team training. He stated the training would be held on August 5th, 2016 in Lawrenceburg.   The training is sponsored, in part, by ICJI.  The teams are made up from Law Enforcement, EMS and providers.  Jim Hoeing stated he was attending the training, and would contact the Franklin Fire Department about sending a representative.  He offered to provide transportation to any treatment provider that wished to attend.  Aaron Hagist stated he would present the training to Greenwood’s Police/Fire Departments
    3. Jim Hoeing reminded grantees that interim reports were due July 15th, 2016.
    4. The 2017 grant cycle was discussed. It was determined that grant application would be accepted September 15th, 2016 through October 31st, 2016.  Jim Hoeing would prepare application binders to be passed out at the November meeting.  The board will create a grants committee at the August or September meeting.  The grants committee will provide recommendations at the December meeting.
    5. Jim Hoeing reported the 2017 Comprehensive Plan to be on schedule. He will provide a rough draft to board members at the August meeting.  The goal is to have the new comprehensive plan submitted the second week of December 2016.  It is due by January 31st, 2017.
  5. Rick Hughes asked if anyone had old business to discuss. No old business was brought to the floor.
  6. Rick Hughes asked if anyone had any new business to discuss.
    1. Rick Hughes brought up the role of Drug Free Johnson County within the community. He asked that members brainstorm some ideas prior to the next meeting.  Rick Hughes asked that members come prepared to discuss what they would like to see the Board become involved in as it moves forward.  He stated the board currently only seems to issue grants, but believes it could become more involved in community events.
    2. Rick Hughes discussed changing the meeting location. Meeting have traditionally been held at United Way, but that location was unavailable this month.  United Way is also getting ready to move buildings.  Jim Hoeing advised the training room at the Franklin Police Department could be used.  Judy Duncan stated she like the FPD facility, and had no issues using it.  Rick Hughes asked if FPD was acceptable to everyone.  It was determined the meetings would be permanently moved to the Franklin Police Department training room.
    3. Judy Duncan brought up the National Night Out, being hosted by the Franklin Police Department on August 2nd, 2016. She asked if any groups, other than hers (Youth Connections) would be attending.  Michelle McMahon stated that Turning Point Domestic Violence Services would be present with a small booth.  Some members were not aware of the event.  Jim Hoeing stated he would email event flyers to everyone.
  7. With no other new business brought forward, Judy Duncan made a motion to adjourn the meeting. Mike Denton seconded the motion, and Rick Hughes called for a vote.  All members voted in favor, with none opposed.  The meeting was adjourned at 1156 hours.