16 July Minutes

July 2016 Minutes

Board of Directors Meeting


Mission: Drug Free Johnson County is a volunteer organization dedicated to serving as a catalyst for preventing, treating and reducing the negative effects of substance abuse by youth and adults in Johnson County.


Attendees:  Rick Hughes, Judy Duncan, Jim Hoeing, Dustin Burton, Sonya Ware-Meguiar, Erica Garrity, Kendee Kolp, Abby Hamilton, Michelle McMahon, Susan Sahm


  1. Call to Order: Rick Hughes called the meeting to order at 1136 hours.
  2. Rick Hughes gave members time to review the July minutes, and asked if there were any amendments that needed to be made. No members recommended any amendments.  Kendee Kolp made a motion to approve the minutes as written, and Susan Sahm seconded the motion.  Rick Hughes called for a vote.  All members voted in favors, with none opposed.
  3. Jim Hoeing provided the coordinator’s report.
    1. Jim Hoeing stated the July income was $8,604.30.  This brings the yearly income to $62,498.90.
    2. Jim Hoeing stated the website has been updated. Board member expiration dates are now listed, and current.  2017 grant information is now available on the website as well.  He reminded members of the community calendar that is available on the website, as asked that members forward any dates to him.
  4. Old Business:
    1. At the July meeting Rick Hughes had asked members to come up with ideas to improve Drug Free Johnson County, and prepare to discuss them at the August meeting. Rick Hughes asked members what, if any, changes they would like to see made.
      1. Judy Duncan stated that she met with Jim Hoeing after the July meeting to discuss the role off LCCs in other counties, and what Drug Free Johnson County is capable of doing. Judy Duncan stated that she would like to see DFJC do more to get involved in the community, rather than simply provide funding for organizations.
      2. Michelle McMahon stated there is not a lot of publicity for Drug Free Johnson County within the community. She discussed her grant, and how Turning Point Domestic Violence Services uses that grant to help publicize DFJC.  For example, they place DFJC information on brochures that are handed out.
  • Jim Hoeing discussed the National Night Out, held August 2nd, 2016 in Province Park. The event, hosted by the Franklin Police Department, had approximately 900 people in attendance.  Turning Point Domestic Violence Services and Youth Connection both had booths set up as part of the event.  This would be an excellent opportunity for DFJC to become more involved.
  1. Kendee Kolp recommended that a representative from each group give an update about their organization at each meeting. This would allow the organizations to learn more about each other, and what they do.  This would also allow more opportunities for the organizations to collaborate with each other.  Kendee Kolp stated that most of the grantees are probably not familiar with what the others do, or are capable of doing.
  2. Rick Hughes stated it would be nice if groups provided updates on their grants, and how they are being used.
  3. Kendee Kolp stated DFJC could also do a group focus at each meeting. One organization could bring in brochures and provide updates.
  • Erica Garrity discussed how Systems of Care works by looking for gaps in services for communities. This format could also be used for DFJC, as the organizations could discuss the services they provide, and what services they lack.  This would allow them to incorporate other organizations to help fill those gaps.

This was a large group discussion, with all members providing input.  All members agreed that Drug Free Johnson County was capable of providing a larger service to the community than simply handing out grants.


During this discussion several members provided dates for upcoming events.  Jim Hoeing will post the events on the DFJC website.


Rick Hughes stated that groups would begin providing updates on their respective organizations at the September meeting.  Rick Hughes stated that he would provide the first update for Johnson County Adult Probation.

  1. New Business:
    1. Rick Hughes stated that a grants committee would be selected at the September meeting.
  2. With no other business being brought forward, Susan Sahm made a motion to adjourn. Michelle McMahon seconded the motion, and Rick Hughes called for a vote.  All members voted in favor, with none opposed.  The meeting was adjourned at 1208 hours.