16 December Minutes

December 2016 Minutes

Board of Directors Meeting

 

Mission: Drug Free Johnson County is a volunteer organization dedicated to serving as a catalyst for preventing, treating and reducing the negative effects of substance abuse by youth and adults in Johnson County.

 

Attendees:  Rick Hughes, Judy Duncan-Olds, Nicole Emerson, Kendee Kolp, Michelle McMahon, Sonya Ware-Meguiar, Aaron Hagist, Pete Ketchum, Erica Garrity, Mike McClure, Dustin Burton, Karen Fitzgerald, Susan Sahm.

 

*Abby Hamilton was not able to attend the meeting, and requested Kendee Kolp to be her proxy.

 

  1. Call to Order: Rick Hughes called the meeting to order at 1133 hours.
  2. Introductions were made by all in attendance.
  3. Rick Hughes gave members time to review the November minutes, and asked if there were any amendments that needed to be made. No members recommended any amendments.  Aaron Hagist made a motion to approve the minutes as written, and Judy Duncan-Olds seconded the motion.  Rick Hughes called for a vote.  All members voted in favors, with none opposed.
  4. Jim Hoeing provided the coordinator’s report.
    1. Jim Hoeing stated a draft of the new comprehensive plan has been submitted to ICJI for any recommendations. He further stated the last update on the old plan is due January 31st, 2017.  Jim Hoeing had asked ICJI for an extension, and asked to submit the plan in February.  He requested the extension due to final grantee reports being due January 31st, 2017, and needing time to add the information to the plan update.  ICJI granted the request.
    2. Jim Hoeing stated the November income was $7,137.18. This brings the yearly total up to $91,347.47.
  5. Jim Hoeing read the grants committee’s recommendations to the board, and opened the floor to questions/discussion. The following applicants were not recommended funding:
    1. Boys and Girls Club of Franklin – A request for $3,617.00 was recommended no funding due to a large portion of the request being for candy and crafts to distribute at a Halloween Event. These items are not eligible for funding.
    2. Partnership for a Healthier Johnson County – A request for $5,242.00 was recommended no funding due to the request being for the Young Lungs Program. The current Comprehensive Plan does not include tobacco, making the application ineligible for funding.
    3. Overdose Lifeline – A request for $31,025.00 was recommended no funding. Though the grants committee really liked the program, the amount of money available vs. that requested made funding this project impossible.
    4. Love Thy Neighbor – A request for $3,000.00 was recommended no funding. The group failed to submit an original application with signatures as required.  Prior to the Grants Committee meeting, the board voted to not accept this application.
  6. The board voted on the following grant applications:
    1. Michelle McMahon made a motion to grant $8,000.00 to the Johnson County Sheriff’s Office for the Breaking Chains Program. Judy Duncan-Olds seconded the motion.  Kendee Kolp stated that her vote would not include Abby Hamilton’s proxy vote, due to Abby Hamilton’s conflict of interest.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    2. Sonya Ware-Meguiar made a motion to grant Reach for Youth $8,000 towards their grant proposal. Judy Duncan-Olds seconded the motion.  Kendee Kolp abstained from voting due to a conflict of interest.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    3. Sonya Ware-Meguiar made a motion to grant Greenwood Probation Department $6,100.00 towards their application, and that any extra money entering the Treatment/Intervention category from the December income is added to this amount. Aaron Hagist seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    4. Michelle McMahon made a motion to grant Creative Counseling $2,900.00 towards their application. Kendee Kolp seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    5. Pete Ketchum made a motion to grant Franklin Community School Corporation $3,660.00 towards their application. Kendee Kolp seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    6. Kendee Kolp made a motion to grant Girl’s Inc. $8,000.00 towards their application. Judy Duncan-Olds seconded the motion.  Sonya Ware-Meguiar abstained from the vote.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    7. Kendee Kolp made a motion to grant Youth Connections $8,000.00 towards their application and to spilt any extra money entering the Education/Prevention category from the December income be split between Girl’s Inc. and Youth Connections. Pete Ketchum seconded the motion.  Judy Duncan-Olds abstained from voting.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    8. Aaron Hagist made a motion to grant Turning Point Domestic Violence Services $3,100.00. Judy Duncan-Olds seconded the motion.  Nicole Emerson abstained from the vote.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    9. Kendee Kolp made a motion to grant Upstream Prevention $2,240.00 towards their application. Nicole Emerson seconded the motion.  Michelle McMahon abstained from the vote.  Rick Hughes called for a vote.  All members voted in favor with none opposed.
    10. Judy Duncan-Old made a motion to not fund the Boys and Girls Club, Partnership for a Healthier Johnson County or Overdose Lifeline. Nicole Emerson seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    11. Pete Ketchum made a motion to grant Johnson County Juvenile Probation $6,446.50 towards their application. Sonya Ware-Meguiar seconded the motion.  Rick Hughes abstained from the vote.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    12. Michelle McMahon made a motion to grant Johnson County Adult Probation $6,446.50 towards their application and to split any extra money entering the Justice/Law Enforcement category from the December income between Johnson County Juvenile Probation and Johnson County Adult Probation. Sonya Ware-Meguiar seconded the motion.  Rick Hughes abstained from voting.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    13. Nicole Emerson made a motion to grant Franklin Police Department $7,153.00 for their grant application. Aaron Hagist seconded the motion.  Pete Ketchum abstained from voting.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    14. Sonya Ware-Meguiar made a motion to grant Greenwood Police Department $4,954.00 for their application. Pete Ketchum seconded the motion.  Aaron Hagist abstained from voting.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
    15. Pete Ketchum made a motion not to fund Love Thy Neighbor due to failing to meet grant requirements. Judy Duncan-Olds seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.
  7. Jim Hoeing presented a 2017 meeting schedule to board members. After discussing the schedule, and any conflicts due to holidays or school breaks, the board determined the 2017 schedule to be:
    1. January 13th, 2017 – 10:30
    2. February 24th, 2017 – 10:30
    3. April 28th, 2017 – 10:30
    4. May 26th, 2017 – 10:30
    5. July 28th, 2017 – 10:30
    6. August 25th, 2017 – 10:30
    7. September 29th, 2017 – 10:30
    8. October 27th, 2017 – 10:30
    9. November 17th, 2017 – 10:30
    10. December 8th, 2017 – 10:30

Meetings will continue to be held in the training room at the Franklin Police Department.

  1. Rick Hughes stated he would open the floor to Executive Board nominations (Chair and Vice Chair) for 2017.
    1. Sonya Ware-Meguiar nominated Rick Hughes to serve as Chair. Kendee Kolp seconded the nomination.  No other nominations were made, and Rick Hughes called for a vote.  All members voted in favor, with none opposed.  The vote passes, and Rick Hughes is elected Chair for 2017.
    2. Kendee Kolp nominated Judy Duncan-Olds for Vice-Chair. Sonya Ware-Meguiar seconded the motion.  No other nominations were made, and Rick Hughes called for a vote.  All members voted in favor, with none opposed.  Judy Duncan-Olds is elected Vice-Chair for 2017.
  2. Rick Hughes asked if anyone had old business to bring forward. No old business was brought forward.
  3. Rick Hughes asked if anyone had new business to bring forward.
    1. Jim Hoeing reminded everyone that several board members terms are set to expire in January. He stated that it is important for all members to attend the January meeting so that nominations and board appointments can be made.  Sonya Ware-Meguiar asked about term limits for board members.  She was told that, according to the by-laws, there are not term limits in place.
  4. With no other business brought forward, Aaron Hagist made a motion to adjourn. Kendee Kolp seconded the motion.  Rick Hughes called for a vote.  All members voted in favor, with none opposed.